Spring Branch Independent School District
Volunteer Registration

Please fill in the information below, then proof before submitting.
Complete only one form and indicate all locations where you wish to volunteer.
For dates, use four digits for the year. (example 4/20/2018)

* Required

SBISD VOLUNTEER ETHICS, PROCEDURES AND GUIDELINES

SBISD VOLUNTEER ETHICS, PROCEDURES AND GUIDELINES
Revised 5/19/2016

Introduction
The following procedures have been developed by the SBISD Volunteer Advisory Board and are designed to protect both students and volunteers. Acceptance of and adherence to these ethics, procedures and guidelines is mandatory to participation as a volunteer in Spring Branch ISD.

These volunteer guidelines are designed to protect students from harm and to prevent even the appearance of impropriety on the part of the individual mentors, volunteers, students and schools participating in Spring Branch ISD volunteer programs. Please know that we appreciate your participation and that we appreciate your adhering to these guidelines. If you have additional questions, ask your school principal, campus volunteer coordinator or the Community Relations Department.

Volunteer Procedures.
•	Criminal Background Check. All current and potential SBISD volunteers must annually complete the SBISD volunteer registration process and authorize the SBISD Police Department to complete a criminal background check. The SBISD online volunteer registration is accessible through the district website.  Individuals’ criminal histories are subject to review by SBISD to determine eligibility to serve as an SBISD volunteer.  SBISD reserves the right, in its sole discretion, to refuse and/or restrict an individual’s access as an SBISD volunteer based on an individual’s criminal history, in accordance with applicable law and SBISD policy.
•	Training. Depending upon the volunteer role, you may be required to attend a campus or district training.
•	Sign In. Sign in and out each time you volunteer on campus using the Raptor V-Soft check in system as per your campus guidelines.
•	Name Badge. Wear the school provided identification badge as per campus guidelines
•	Volunteer Hours. Record any volunteer hours served off-campus and report monthly as per campus guidelines.
•	Dress Code. Use common sense in your dress. Neat, conservative attire is preferred and casual dress is acceptable. Remember, you are a role model for students.
•	Non-School Age Children. Only bring your non-school age children with you if a school permits and if childcare is available.
•	Dependability. Maintain consistent and regular attendance. Contact the school if you are unable to attend as scheduled.
•	No Smoking. All SBISD facilities are tobacco free zones.
•	Respect. Volunteers will be respectful of students and staff’s cultural, social, and religious differences. Openness, honesty and respect are expected.
•	Discipline or Other Concerns. Report discipline, academic or social/emotional concerns to the appropriate administrator or teacher.
•	Calendars. Stay informed of school holidays, field trips, testing, etc as posted on the district website.
•	Materials and Supplies. Return any school supplies utilized in your volunteer role and advise the appropriate school personnel of needed supplies as appropriate.

Confidentiality.
All student information should be treated confidentially. Sharing student information with others may be a violation of the law. Confidential information includes any personally identifiable information regarding a student, including, but not limited to, a student’s:
•	Scholastic and health records
•	Test scores and grades
•	Family information
•	Discipline or behavioral incident information
•	Status or accommodations given an academic or developmental special need

Do not make a promise to a student that you will not reveal confidential information to a parent or school officials.  It may be necessary to do so for the welfare of the student and to protect you from violating the law. Although the student is free to share confidential information with you, there are certain things that you are required by law to tell the campus administrator. Any personal information learned from a student or student’s files, should be held in strictest confidence except:

1.	If a student confides that he or she is the victim of sexual, emotional, chemical or physical abuse;
2.	If a student confides that he or she is involved in any illegal activity;
3.	If a student confides that he or she is considering homicide or suicide.

Should one of these exceptions arise, you are required to immediately notify the student’s principal or appropriate school personnel and/or appropriate agencies in the case of suspected child abuse or neglect in accordance with applicable law and SBISD Board Policy FFG, within 48 hours of learning of facts giving rise to the suspicion. Note on your calendar when this information was reported and to whom it was given. Remember, this information is extremely personal and capable of damaging lives, so do not share it with anyone except the appropriate authorities. If you have questions, please ask a campus administrator. Any student needs communicated to the volunteer should be referred to an appropriate staff person.

Guidelines for Working with Students
Meeting with Elementary School Students in your role as a volunteer/mentor/tutor:
1.	All meetings and/or activities with students must take place on the school campus, or as part of a school-sponsored or school-related activity such as a field trip, concert or athletic game
2.	All activities with a student or students must take place in a room with open visibility to the public or on the school grounds in sight of school staff representatives.
3.	Off campus meetings between the volunteer and a student are strictly prohibited unless under the direct supervision of a school official or parent/guardian.
4.	Communication with the student through the use of electronic media is prohibited.  The term “electronic media” includes all forms of social media, such as text messaging, instant messaging, electronic mail (email), web logs (blogs), electronic forums (chat rooms), video sharing web sites (for example, YouTube), editorial comments posted on the Internet, and social network sites (for example, Facebook, MySpace, Twitter, LinkedIn, SnapChat).  Electronic media also includes all forms of telecommunication such as land lines, cell phones, and web-based applications.  A volunteer may communicate with the parent of a student about volunteer activities by telephone, cellular phone or email.  The volunteer will provide a copy of any email communication to a parent regarding volunteer activities to district staff upon request.  If requested by the parent or district administrator, the volunteer will cease calls and/or emails to the parent.
5.	The volunteer is prohibited from knowingly communicating with students through a personal social network page.

Meeting with High School and Middle School Students in your role as a volunteer/mentor/tutor:
1.	All meetings and/or activities with students must take place on the school campus, or as part of a school-sponsored or school related activity such as a field trip, concert or athletic game.
2.	All activities with a student or students must take place in a room with open visibility to the public or on the school grounds in sight of school staff representatives.
3.	Off campus meetings between the volunteer/ mentor/tutor and the student are strictly prohibited unless under the direct supervision of a school official or parent/guardian.
4.	Communication with high school students through the use of electronic media is prohibited except in the limited circumstances described here.  The term “electronic media” includes all forms of social media, such as text messaging, instant messaging, electronic mail (email), web logs (blogs), electronic forums (chat rooms), video sharing web sites (for example, YouTube), editorial comments posted on the Internet, and social network sites (for example, Facebook, MySpace, Twitter, LinkedIn, SnapChat).  Electronic media also includes all forms of telecommunication such as land lines, cell phones, and web-based applications.  Under the following limited circumstances, electronic media may be used to contact a student solely regarding mentoring/tutoring issues:
a.	The parent must consent in writing to the type of contact in the Parent Permission Form.
b.	If the parent consents, the mentor/tutor may communicate with the student by telephone or cellular phone, including text messaging.  There may be no communication between the hours of 9:00 p.m. and 7:00 a.m.  Upon request by the parent, student, or campus administrator, the mentor/tutor will cease communication with the student by telephone or cellular phone.
c.	If the parent consents, the mentor/tutor may use email to communicate with the student solely about mentoring/tutoring issues.  The mentor/tutor must copy the campus mentor program email on all emails to the student.  The mentor/tutor may not communicate with the student by email during school hours or between the hours of 9:00 p.m. and 7:00 a.m.  Upon parent, student, or campus administrator request, the mentor/tutor will cease email communication.
d.	The mentor/tutor is prohibited from knowingly communicating with a student through a personal social network page.  The mentor/tutor may communicate with a student through a social network page created by a campus or the district for mentoring and/or tutoring activities.

Transportation. Transporting a student in your personal car as part of your volunteer activities is prohibited.
•	Students must be transported in a school district vehicle for field trips or in the vehicle of a parent or legal guardian.
•	Do not put yourself in the position of being alone with any student in any vehicle.
•	Sometimes a parent may provide written consent for you to transport the parent’s child. That may not protect you from liability because you would not be acting within the scope of your duties as a volunteer.

Physical Contact.
•	Restrict physical contact.
•	Use common sense.
•	Physical contact should be limited to holding a hand, giving a soft pat on the back or sharing a hug in full view of other school officials.
•	Remember that what you see as simple, friendly affection between you and the student may be viewed as something entirely different by someone else.

Positive, Respectful Role Model.
•	Do not criticize parents, teachers, school personnel or guidelines publicly or with your student. If a problem arises, consult with your volunteer coordinator or the campus principal.
•	Do not discuss your students and their problems publicly or with others. If you need help with a student, discuss the matter professionally and confidentially with the teacher, counselor, assistant principal, or principal.
•	Address the student directly and with sensitivity, be honest and model an appropriate manner.
•	Use discretion in giving gifts to students in alignment with your campus volunteer program policy.

What you should know about Potential Liability.
•	A volunteer directly serving a school district is immune from civil liability – not personally liable – for conduct that is (1) incident to or (2) within the scope of your duties as a volunteer and involves the exercise of judgment or discretion on your part.
•	You are NOT protected from personal liability if you use excessive force or negligence in disciplining a student resulting in bodily injury to a student.
•	For purposes of liability, a “volunteer” is a person providing services (1) for or on behalf of the school district (2) on the premises of the district (3) or at a school-sponsored or school-related activity on or off school property.
•	The law concerning volunteers does not limit the volunteer’s liability for intentional misconduct or gross negligence. That is, a volunteer can be liable for intentional misconduct or gross negligence.
•	A person who does not provide services for or on behalf of the school district on the premises of the district or at a school-sponsored or school-related activity on or off school property is not considered a “volunteer”. If you are not considered a “volunteer”, you may be subject to liability. A volunteer may be subject to criminal liability on charges for abuse of children.

* All volunteers MUST agree to these guidelines in order to be cleared to work with SBISD students.
I agree
I disagree

Individual Information

You must enter either a home phone or a cell phone number.
You must use your legal name as it appears on your state or federal US Government ID. Please verify your spelling.

* First Name	Middle Name	* Last Name	Suffix	Alias/Nickname

* Gender	* Birthdate	* Home Phone	or * Cell Phone	Email Address
	(ex. 4/20/1978)	(ex 713-464-1511)	(ex 713-464-1511)	(* required for SBISD & CC Mentors)
* Address	Apt #	* City	* State	* Zip Code
				(ex 77024)

Emergency Contact Information

* Name	* Phone
	(ex 713-464-1511)

Employment Information

* Are you a current or former employee of SBISD? Yes No
* Are you currently employed by the SBISD Police Department? Yes No
* Employer	Work Phone	Extension
	(ex 713-464-1511)
(If Retired) Former Employer

Volunteer Site

* Select only the location(s) where you wish to volunteer (Please select at least one):

Pre-K	Elementary
The Bear Blvd School The Lion Lane School The Panda Path School The Tiger Trail School The Wildcat Way School	Bendwood School Buffalo Creek Elementary Bunker Hill Elementary Cedar Brook Elementary Edgewood Elementary Frostwood Elementary Hollibrook Elementary Housman Elementary Hunters Creek Elementary Meadow Wood Elementary Memorial Drive Elementary Nottingham Elementary Pine Shadows Elementary	Ridgecrest Elementary Rummel Creek Elementary Shadow Oaks Elementary Sherwood Elementary Spring Branch Elementary Spring Shadows Elementary Terrace Elementary Thornwood Elementary Treasure Forest Elementary Valley Oaks Elementary Westwood Elementary Wilchester Elementary Woodview Elementary
Middle	High	Misc
Academy of Choice Middle Cornerstone Academy KIPP Courage @ LMS Landrum Middle Memorial Middle Northbrook Middle Spring Branch Middle Spring Forest Middle Spring Oaks Middle Spring Woods Middle Westchester Academy Intl Study YES Prep @ NMS	Academy of Choice High School Guthrie Center For Excellence Memorial High School Northbrook High School Spring Woods High School Stratford High School Westchester Academy Intl Study HS YES Prep @ NHS	Altharetta Yeargin Art Museum ECC (Early Childhood Collaboartive) Grants Department Partnerships And Volunteer Programs Psychological Services SBEC School Age Parenting Program Science Center Spring Branch Education Foundation Other (indicate location in the 'other information' section at the bottom of this form)

Volunteer Category

* (Check all that apply)
I am volunteering as a...

Partnership Affiliation

I am volunteering as a member of a....

Select an organization if you are affiliated with one. Otherwise leave blank.

If "other" organization category, please specify

Criminal Background Check Information

* Complete either Column A or Column B

State Drivers License Issued:
License Number (Numbers only):

ID Number (Numbers only):
ID Type (state issued ID, passport, consulate card, etc):
(Complete this section (B) only if you do not have a drivers license)

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Spring Branch Independent School District Volunteer Registration